Aged Care Placement Coordination | Next Gem

Next Gem’s Aged Care Placement Coordination Program is designed to support education providers in organising, managing, and supervising mandatory placements for students enrolled in:

• Certificate III in Individual Support (Ageing)
• Certificate IV in Ageing Support

We manage the entire coordination process—from sourcing host organisations and scheduling placements to supporting students throughout their placement and finalising all required documentation.
All activities are delivered in alignment with Aged Care Standards and the specific processes of each education provider.

This end-to-end model helps reduce internal workload, strengthen training quality, and ensure all placements are organised in a transparent, safe, and fully compliant manner.

Who Is This Program For?

This program is developed for education providers in Australia, including:

• TAFEs, private RTOs, training centres, and specialist academies in Community and Aged Care
• Institutions seeking a stable, compliant, and safe placement solution
• Organisations looking to collaborate with a coordinator that provides clear processes, complete documentation, and full audit readiness

Placement Requirements

Placement hours required under Aged Care training programs:

• Certificate III: 120–160 hours
• Certificate IV: 120–200 hours

Our Process

The Aged Care Placement Coordination Program operates under a professional, standardised workflow aligned with Aged Care Standards and the requirements of each institution.

1. Intake from Education Providers
   We collect information on student numbers, required placement hours, and any institution-specific requirements.
2. Placement Search & Matching with Host Organisations
   We select suitable host facilities based on location, care setting, safety criteria, staffing capacity, and readiness for induction.
3. Document Check & Pre-placement Orientation
   We verify all mandatory documents, explain workplace expectations, safety procedures, and host organisation requirements.
4. Coordination & Placement Commencement
   We coordinate the induction session with the host organisation and brief students on key tasks during their placement.
5. Ongoing Monitoring, Support & Supervision
   We track placement hours, monitor assigned duties, support students through challenges, and promptly resolve issues that arise.
6. Progress Reporting to Education Providers
   We provide periodic reports to the school/RTO regarding student progress.
7. Completion & Documentation Finalisation
   We collect all required documents, including placement logs, assessments, supervision reports, and standardise files for accreditation purposes.

Next Gem’s Role

Next Gem connects students, education providers, and host organisations to ensure a smooth and value-driven placement experience:

• Students receive professional guidance, suitable placement opportunities, and ongoing support throughout the journey.
• Education providers reduce administrative workload while ensuring quality and compliance with Aged Care Standards.
• Host organisations receive well-prepared students, reduce supervision pressure, and strengthen their long-term workforce pipeline.

Why Choose Us?

• Strong understanding of institutional requirements and industry standards
• Experienced team specialising in Aged Care and community-based training
• Transparent and streamlined coordination processes
• Commitment to enhancing students’ practical skills and workplace readiness
• Resource optimisation for education providers and host organisations
• Suitable for institutions of various sizes and training models

Contact Us

We welcome the opportunity to partner with education providers seeking an efficient and compliant placement coordination solution.

For all enquiries, please contact:
Email: team@nextgem.com.au
WhatsApp / WeChat: +61 493 381 432